Teachers and their portal login

A teacher is an employee with a teaching profile. The HR → Teachers page is a shortcut for adding and managing them. It lists only teachers, with what matters for teaching: whether they are a class teacher and whether they can sign in to the teacher portal.

The Teachers list

Each row shows the Employee #, Name, Class Teacher (whether they have a class), Email, Phone, Status and Portal access:

The top bar has Import teachers, Export, Print and New Teacher.

Add a teacher

1. Click New Teacher.

   

2. Fill in the form:

3. Click Create. If the teacher has an email, ShuleOS also creates their portal login and shows "Portal login created" with a random temporary password. Copy it before you close the message: it is shown once. Every teacher gets a different password. The teacher must choose their own password the first time they sign in.

If that email is already used by another account, you see "Portal login not created". Give the teacher a different email, then use Create Portal Login below.

A teacher added here is a normal employee too. Pay details, documents, leave and the check-in PIN are on their employee page (see Add and manage employees). You can also add a teacher from Employees by choosing the category Teacher.

Give a teacher a login

If a teacher has no login (No login in the list):

1. Click the Create Portal Login button on their row (the envelope icon).
2. Check the Login email. It is filled in from their record. It must not belong to another login.
3. Confirm. You see "Portal login created", with a random temporary password, shown once. Copy it and tell the teacher privately; they will be asked to choose their own.

Reset a teacher's password

A teacher who forgot their password has no "forgot password" link. Use Reset Password on their row. A random New password is suggested; keep it or type your own (at least 8 characters), and confirm. You see "Password reset". The teacher must set a new password the next time they sign in.

Edit, view or remove

Each row has View, Edit and Delete. To remove several, tick their boxes and use Delete selected. If a person leaves the school, do not delete them: open their employee record and use Record leaving so their history is kept.

Add a signature for a teacher

Report cards show the class teacher's own signature. A teacher can add it themselves from the teacher portal, or you can add one for them: open their record and use Signature, either upload a picture or click Draw signature at the top of the page to draw it there and then with the mouse.

See the portal as a teacher

To see exactly what a teacher sees, for example when they say they cannot find their class, click the eye icon (View as this teacher) on their row. The teacher portal opens with an orange bar saying you are viewing as them. It is view only: nothing you do can be saved, so no mark or plan is ever made in their name. Click Stop viewing in the bar to come back. Only the school administrator can do this, and every use is recorded in the audit log. The teacher needs a portal login first.

What teachers can then do

Teachers sign in at the teacher portal, at your school's address followed by /teacher/login. What they can open is set in Account → Settings → Teacher Portal. See the Teacher manual.

If something goes wrong