Student ID cards

Students → ID Cards is only shown if your package includes the Student ID Cards module. It lets you preview a card, print it for one student, a class, or the whole school, and add photos in bulk. The design itself — which template, colours, QR code and what shows on the back — is set in Settings → ID Cards.

Choose a design

1. Open Settings, then the ID Cards tab (or click the "Settings → ID Cards" link on the Students → ID Cards page).
2. Under Student cards, click a design to select it. Your package decides how many designs you can choose from; if it allows only one or two, the rest are not offered.
3. Turn QR code on the card on or off. If your package does not include QR codes, this is switched off and cannot be changed.
4. Set the Valid until year, and choose what appears on the back and front: parent contact, head teacher signature, the valid-until date, blood group and house.
5. Click Save.

A different design for one class

Under A different design for a class, click Add a class, pick the class and a design. That class's cards use that design instead of the school default; every other class keeps using the design above. This is useful for giving, say, the nursery a more colourful card. A different design for a class type does the same for every class of a type (e.g. all Nursery classes) — a class listed individually takes priority over its class type.

Preview and print cards

Use the Print cards section at the top of the page, or the Print ID cards bulk action on the Students list.

• From the ID Cards page: choose Every active student or One class, choose Front and back or Front only, and click Open PDF.
• From the Students list: tick the students you want, then choose Print ID cards from the bulk actions above the list. This prints only the students you ticked, whatever design each of their classes uses.

The PDF is laid out on A4 sheets ready to cut out. A student with no photo on their record gets the default avatar instead of holding up the print.

Add photos in bulk

If many students have no photo yet, click Bulk upload photos. Name each picture file with that student's admission number and nothing else, for example ADM-2026-0001.jpg, then upload up to 150 at once. Each file replaces that student's existing photo. You are told how many photos were matched, and the names of any files that did not match a student — check those file names and try again.

Reissue a lost card

If QR codes are on and a card is lost, open the student's page (Students, then the student, then Edit) and click Reissue ID card. The old card's QR code stops working straight away, so it can no longer be used to prove who someone is, even if it is found later. Print a fresh card for the student afterwards.

Checking a card is real

Every QR code opens a page showing only the school's name, the student's name, photo and whether the card is currently valid — nothing else, so scanning a card never shows fees, results or contact details. A reissued or cancelled card shows Not valid.

If something goes wrong