Downloads: templates and printable sheets
Get your school's lists ready in a spreadsheet before you start, and print one-page guides for the desk, the office and parents. Everything here is free and needs no sign-in.
Print and share
Printable sheets (PDF)
For teachers
Teacher desk sheet
One page for the staffroom wall: the daily routine, the attendance codes, how marks and report comments work, and where to click.
For parents
Parent quick guide
One page a school can hand to every parent: how to sign in, what each part of the parent portal shows, and how to pay fees.
For school office
Office first-week checklist
The order to set up a new school, with a box to tick for each step and space for the date and who did it.
For school office and teachers
Term checklist
From term opening to term closing: what the office and teachers do, week by week, with a box to tick for each job.
Get your data ready
Import templates (Excel and CSV)
Each list has a blank template (only the column headings) and a sample with example rows to copy from. Fill it in with Excel or Google Sheets, then load it with the import button on the matching screen in ShuleOS. You always see a preview before anything is saved. Open the guide beside each file to see how the import works.
Students, parents and staff
The first lists to prepare: who is in the school, and who teaches what.
Students
One row per student, with their class and up to two parents. Used by Import students. How to use it
Parents
One row per parent, with the children they belong to. Used by Import parents. How to use it
Classes and sections
Each class with its type, capacity, sections and subjects. How to use it
Subjects
Each subject with its code and the classes that take it. How to use it
Teachers
Teachers with their contact details and teaching profile. How to use it
Class teachers
Which teacher is the class teacher of which class and section. How to use it
Subject teachers
Which teacher teaches which subject in which class. How to use it
Employees
All staff, with job, contract and pay details. How to use it
Departments
The school's departments. How to use it
Job titles
The job titles staff can have. How to use it
Timetable, attendance and exams
Periods and timetables, past attendance, exam rooms, behaviour and competency lists.
Periods
The periods and breaks of the school day, for each class. How to use it
Timetable
The weekly timetable, one lesson per row. How to use it
Student attendance
Attendance kept on paper, to load into ShuleOS. How to use it
Promotion plan
Where each student goes at the end of the year. How to use it
Exam rooms
Rooms and their number of seats. How to use it
Behaviour criteria
What children are rated on. How to use it
Learning areas
Skills for classes assessed by competency. How to use it
Fees, expenses, transport and uniforms
Fee structure, what students owed when you started, payments and spending.
Fee types
Tuition, meals, transport and the other fees. How to use it
Installments
The payment periods of the year, with their dates. How to use it
Discounts
Sibling, staff and scholarship discounts. How to use it
Discount assignments
Which student gets which discount. How to use it
Fee overrides
A different amount, or an exemption, for one student. How to use it
Opening balances
What each student owed, or had paid ahead, when you started. How to use it
Payments
Payments received, to load in one go. How to use it
Expenses
Money the school spent. How to use it
Expense categories
The groups spending is sorted into. How to use it
Transport routes
Routes, amounts and pickup points. How to use it
Vehicles
School vehicles, their drivers and routes. How to use it
Drivers
Drivers with their phone and licence. How to use it
Transport assignments
Which student rides which route. How to use it
Uniform items
Uniform items with price and stock. How to use it
Leave, attendance and payroll
Staff leave and attendance, salaries and pay items.
Staff leave
Leave already taken or booked. How to use it
Staff attendance
Staff attendance kept on paper. How to use it
Salaries
Each employee's basic salary and the date it starts. How to use it
Pay items
Allowances and deductions the school uses. How to use it
Pay items for people
Which employee gets which allowance or deduction. How to use it
Stock and assets
What the school keeps and owns.
Stock items
Supplies with quantity, reorder level and cost. How to use it
Suppliers
The shops and companies you buy from. How to use it
Assets
The school's property, with room, condition and cost. How to use it
Good to know
- Keep the column headings exactly as they are. ShuleOS matches columns by their heading, not their position.
- Save an Excel file as it is, or as CSV. Both work.
- The marks entry sheet for a class is made inside ShuleOS (Enter Marks → Download template), because it lists your own students.
- Your school's real files, with your own class names as examples, are on each import window inside ShuleOS.