Find, change and print students

Students → Students is the list of every student in the school. You use it to find a student, open their page, change their details, and export or print lists.

The student list

Each row shows the student's photo, Admission #, First Name, Last Name, Class, Gender, Admission Date and Status. Click a heading to sort. At the end of each row are three icons: View (open the student), Edit and Delete. Clicking the row also opens the student.

Search

Type in the Search box to find a student by name or admission number.

Filters

Click the funnel icon next to the search box to filter by Class, Status or Gender, then Apply filters. A small number on the funnel shows how many filters are on. Use Reset to clear them.

Choose the columns

Click the columns icon next to the funnel to switch columns on or off, then Apply columns.

How many per page

At the bottom, choose 5, 10, 25, 50 or All students per page.

Open a student

Click a student to open their page. It shows:

• The header with the photo, name, admission number, gender and badges: Active, the class (for example Standard 1 A) and how many parents are linked.
• A Profile section with the admission number, control number, admission date, date of birth, contact details and address.
• Tabs along the bottom:

You only see the tabs your role allows. For example, a records clerk without permission to see exams will not see Results or Report cards.

Change a student

1. Open the student and click Edit.
2. Change the fields (the same as in Add a student).
3. Click Save changes.

On the Edit page you can also link or remove parents (the Parents tab).

Stop a student attending without deleting them

When a student leaves, change their Status instead of deleting them:

• Inactive: not attending for now.
• Transferred: moved to another school.
• Graduated: finished the school.

Only Active students are counted, marked in attendance, billed and messaged. Their history stays.

A student with history cannot be deleted. Deleting a student would also erase everything attached to them: their attendance, marks, report cards, invoices, payments and fee history. So ShuleOS refuses: you see "Cannot delete" with what the student still has, for example "It still has 3 invoices, 2 payments and 41 attendance records." Delete is only for a student added by mistake who has no history. If the student has left, set their status instead.

Export the list

Click Export, then Excel-friendly CSV or Excel (.xlsx). The file has the same columns as the import file, for the students that match your current search and filters. This is a quick way to get a backup, or to prepare corrections to import back.

Print a class list or a contact list

1. Click Print.
2. Under What to print choose Class list or Parent contact list.
3. Choose the Class, or leave it on All classes.
4. Click Open PDF. It opens in a new tab, ready to print.

Delete several students

Tick the boxes on the left of the rows, then open Bulk actions → Delete selected. If any chosen student has history, nothing is deleted and you are told which students to untick. Read the note above first.

If something goes wrong